The process of planning and regulating the procurement, operation, maintenance, renewal, and disposal of organizational assets is known as Asset Management. These assets might range from a company’s property, real estate to its contracts and records. Equipment, licensed software, and contracts are examples of assets.
ATC Online’s PACIFYCA Asset Management & Maintenance Solution allows you to automatically track, manage, and classify your firm’s physical assets such as merchandise, equipment, vehicles, or other company-owned assets. PACIFYCA is a cloud-based software solution. As a result, businesses do not have to worry about server leasing or maintenance fees. However, because of its open architecture, PACIFYCA may be configured to function as an on-site asset management system as well.
PACIFYCA streamlines the complete asset life cycle, from asset category management through asset procurement, to transactions such as transfer, depreciation, and revaluation, to write off and disposal. The interface to the General Ledger (GL) module guarantees that all events affecting an asset’s financial recognition are recorded for its full lifespan, automatically uploaded to the ledger, and appropriate GL account codes are updated in order to preserve correct financial data.
Asset management and maintenance by PACIFYCA result in improved asset performance. Reduce downtime, boost labor productivity, reduce inventory, maximize warranty cost recovery, and save energy use. It facilitates transition from reactive to predictive maintenance and reassign staff to more strategic tasks.
Let us now look at some of the advantages of implementing the PACIFYCA Asset Management & Maintenance Solution:
INVENTORY & RECONCILIATION OF ASSETS
Automation of Asset Inventory and Reconciliation is one of PACIFYCA’s key functionalities. The platform automates the many procedures involved in asset tagging, asset inventory, and reconciliation by making use of technology such as barcoding, BLE, RFID and GPS. This saves time, effort, and money spent on asset inventory and reconciliation.
- Asset audit automation at vendor/customer sites
- Definition of maximum/minimum stock
- Master asset inventory list
- Asset reports for missing, additional, damaged, transferred, and not-in-use assets can be generated.
- During audits, update the asset’s availability and condition, as well as the user and location.
- Link information needed with the asset registry, as well as mobile asset tagging and inventory.
- Workflow approval to examine the results and revisions, as well as an inventory audit with images and needed signoffs
ASSET LIFE-CYCLE MANAGEMENT
Whatever the industry or scale of the organization, all businesses rely on fixed assets. Each asset has its own life cycle, which includes a time of usable life during which it performs optimally. However, due to natural wear and tear, an asset’s ideal operational life reduces and maintenance is required. Until the expense of repair exceeds the cost of replacing. PACIFYCA’s Asset Life Cycle Management module can assist firms in strategizing and predicting when an asset will achieve its ideal peak performance, as well as determining how much usable life it has remaining. Prior to eventually preparing for maintenance or replacement. Our data-driven approach to Asset Life Cycle Management guarantees that firms maintain their assets operational for as long as feasible. PACIFYCA has the following extra features:
- Calculating the cost of asset acquisition and replacement
- Calculating the value of asset depreciation
- Creating preventative or reactive maintenance strategies based on the client’s preferences
- Defining asset roles
ASSET MAINTENANCE MANAGEMENT
Understanding the design and specification of an asset is an important part of asset management. The specification establishes the parameters for maximizing asset efficiency. Maintenance operations are also driven by asset specification, which assures correct part replacement and repair. Knowing how assets should function helps maintenance professionals better determine the source of failures and return assets to service within their approved operating range when unexpected breakdowns occur.
You may use PACIFYCA to plan, schedule, and execute asset maintenance tasks as part of your asset management strategy. The software also keeps track of asset servicing history, including personnel resources, materials, and budget spent on maintenance tasks. PACIFYCA centralizes all of your asset information, allowing you to discover what you need easily. You’ll be able to construct thorough maintenance plans and make data-driven choices regarding asset management using this capability in conjunction with other maintenance management capabilities.
- Create and manage work orders for preventative and breakdown maintenance
- Schedule maintenance rules can be configured to automatically produce work orders based on maintenance alerts, use, and calendar-based triggers.
- Increased planned maintenance frequency, with the option to elevate work orders on a certain day/hour each week
- Work orders for preventive maintenance planned by calendar or use frequency
- Reactive or corrective maintenance for quick reaction to frequent activities
ASSET PROCUREMENT MANAGEMENT
The PACIFYA Asset Management Solution includes a procurement module that manages the whole process, from request and ordering through receiving and returns. A requisition is the first step in the procurement process. Requisitions are user requests for products to be purchased. A series of line items is attached to a request. Each of the individual products to purchase is defined by these line items. The requisition outlines the procedures for appropriately pricing line items and obtaining the necessary approvals before orders are issued to vendors.
The relevant purchase orders (PO) are created automatically by PACIFYCA when the purchase request (PR) is authorized and the line items are priced. Orders are created for each line item depending on the suppliers. Each vendor receives one order, with the relevant line items attached. The line items are shared between the requisition and the orders created by that request in the data model. When orders are received, the line items are updated with the value that was received. The order is deemed closed after all line items have been received. The request is deemed closed once the orders produced by it are received.
PACIFYCA gives you total control over your asset acquisition and procurement processes.
- Create Purchase Requisitions, Purchase Orders, Receipts and Returns.
- Send out Request for Quotation
- Purchase Requisition with process approval
- Analysis and comparison of quotations
- Workflow for Purchase Requisition, Quote, and Purchase Order approval for order placement
- Purchase Order modifications and adjustments are managed.
- Evaluation of Purchase Order based on supplier rate schedules and currency exchange
- Purchase order with invoice verification and due date monitoring
VENDOR MANAGEMENT SYSTEM
PACIFYCA not only offers you visibility into overall vendor performance but also helps you to automate tracking. Your company will be able to discover areas of poor performance, reinforce areas of weakness, and improve overall performance by visualizing and sharing data-driven outcomes. Tracking vendor performance and achieving maximum value is straightforward with an easy-to-use dashboard and built-in best practices and key performance indicator (KPIs). You may also manage third-parties with ease using a specialized Vendor Portal, which automates vendor compliance.
PACIFCA’s vendor management system offers several advantages, from supplier qualification to onboarding to allowing them to establish and manage catalogues to track supplier performance.
- Vendor SLA Management & Monitoring
- Vendor Registration & Management
- Capture and keep track of vendor information, contract details/warranty duration, payment conditions, insurance information, and so on
- Allows for the most efficient use of resources, both people and financial
- Custom reports and KPIs are used to automate and analyze vendor performance
- Provide precise information to your suppliers, such as remittance details, payment conditions, delivery terms, certifications, and financials
WORK ORDER MANAGEMENT
The PACIFYCA work order management module is a system that enables facilities managers to effectively track and manage all work order information from a single dashboard. Location managers can simply manage work orders across a multiple work sites of the company with a single area to initiate service requests, monitor real-time status updates, track completion, and offer comments on work accomplished.
PACIFYCA’s work order management system is perceptive and robust, making it easy to manage the full work order process from beginning to end. Instead of having employees manually submit service requests, the software automates most of the process: a work order may be entered, authorized, and delivered to a vendor with only a few clicks.
- Reduce total maintenance expense by choosing competent contractors at competitive rates for the project
- Use GPS position tracking to validate time spent on the repair, decreasing overall time-to-completion for each task, and eliminating invoicing mistakes using digital payments
- Forecast and schedule routine preventive maintenance to avoid costly asset replacements and emergency failures
ANALYTICS & REPORTING
PACIFYCA from ATC Online provides a comprehensive picture of an organization’s asset management actions. It monitors numerous KPIs to assess asset performance and identify the underlying cause of any major issues. They also leave a detailed record of procurement, maintenance, and life cycle expenditures for components, assets, tasks, personnel, and repairs. With this diversity of data, the asset management software may generate detailed reports on the overall health of your facilities and assets. Analytics and insights give facility managers with timely information to detect and correct asset-related issues.
- Data Gathering and Analysis
- KPIs for Asset and Team Performance
- Mapping and Graphical presentation
- Tracking Maintenance & Life-Cycle Costs
- Comprehensive cost, depreciation, leasing expenditure, and associated data analysis across practically any operational domain
SECURITY OF ASSET DATA
Many industries in many sectors are under strict scrutiny from regulatory authorities and government agencies. As a result, being able to present a clear picture of your operations is critical. It is easy to save and manage data with the aid of PACIFYCA Asset Management Solution. Users can reduce the possibility of human mistake or record it for future reference. PACIFYCA makes it simple to record every activity taken by users, and role-based access rules guarantee that critical data is only accessed by authorized staff.
CONCLUSION
The PACIFYCA Asset Management & Maintenance Solution from ATC Online is an automation software suite that consolidates all data connected to a business and its assets into a single platform. Its purpose may be seen as a statutory system that oversees the operation of the assets that generate the majority of an enterprise’s revenue.
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