The entire operations that take place to keep a fleet running smoothly, on schedule, and within budget are referred to as fleet management. It may be described as the procedures used by fleet managers to monitor fleet operations and make choices ranging from asset management to dispatch and routing to vehicle purchase and disposal. It assists businesses in ensuring compliance, improving efficiency, and lowering expenses. This definition of fleet management applies to any company that has five or more vehicles.
Fleet management is an integral part of many industries as well as government bodies. Some of the sectors that make extensive use of fleet management are:
- Agriculture
- Central & State Governments
- Armed Forces
- Ambulance & Emergency Services
- Construction
- Police & Security
- Parcel & Courier Services
- Public Transportation
- Rental & Leasing
- Pharmaceutical Industry
- Mining & Petrochemical Industry
- Trailers & Container services
Fleet managers are responsible for managing operations, coordinating systems, technologies, and workers as fleets increasingly use technology to compete in crowded sectors. Fleet managers must balance tighter capacity with rising demand, as well as contend with other issues like as driver shortages, fluctuating fuel prices, and shifting industry laws. Managing a fleet’s everyday chores while keeping an eye on the broader picture is required to keep the business running effectively and financially.
The PACIFYCA Fleet Management Solution from ATC Online is a powerful software package that gives fleet managers real-time information on vehicle whereabouts and work progress. They have access to insights and data that may assist enhance the fleet’s operating operations through a single central platform. They receive inputs from the telematics system, allowing them to exploit KPIs like vehicle usage, driver conduct, and idle hours, providing insight into the fleet’s productivity. Fleets place a premium on safety. Fleet managers can efficiently monitor aggressive and hazardous actions at the driver, vehicle, and fleet-wide levels with the PACIFYCA Fleet Management Solution. This data may be used to develop driver safety initiatives.
ATC Online’s PACIFYCA may be coupled with third-party solutions like as vehicle maintenance and servicing stations, fuel vouchers, bookkeeping, and more. When connected to GPS, and telematics devices, the software collects data on vehicle diagnostics, driver behavior, traffic fines, highway toll, maintenance requirements, fuel consumption, and other factors. The following are some of the features of PACIFYCA fleet management software:
- Managing budgets and track and validate expenses to detect irregularities
- Maintain maintenance history and send service reminders
- Vehicle tracking in real time if driven after hours
- Ensure driver compliance with built-in electronic logging devices
- Tracking and reporting each driver’s fuel use
- Driver behavior on the road is monitored in order to decrease risk and optimize safety procedures
Let us now understand how PACIFYCA Fleet Management Solution can help businesses optimize their operations:
FLEET DATA AT YOUR FINGERTIPS
On a daily level, fleet managers are responsible for managing all of the vehicles in their fleet. It might be tough to manage the day-to-day operations of each vehicle and driver at the same time. The PACIFYCA Fleet Management Solution is a simple platform for managing your whole fleet from one location. The software includes a live map that allows you to see each vehicle’s location in real time, receive updates from drivers, view location history, and more.
The PACIFYCA Fleet Management Solution is a fantastic repository for storing your fleet data. This could also contain details about vehicle service, repairs, inspections, and certifications. Having this information computerized and accessible to your whole workforce makes it extremely simple to locate critical reference items when they are required. In many situations, these systems also offer electronic inspections, allowing your field staff to swiftly validate vehicle performance from anywhere.
Maintaining compliance with government regulations necessitates the use of digitized records and a thorough audit trail.
PLANNING & OPTIMIZATION OF ROUTES TO CONTROL COST
PACIFYCA provides fleet managers real-time information on which routes are the most time and cost-effective. This in turn assists delivery firms in completing deliveries within time frames to keep consumers happy. Optimization of routes can assist minimize fuel expenses, maintenance costs, and client wait times. Businesses may undertake more work in a single day as a result, leading to increased production and profitability.
DRIVER SAFETY
Driver safety is critical for both the driver and the company. PACIFCA not only displays the position of the vehicles and whether or not they are moving, but it also allows management to create vehicle maintenance reminders for their drivers. It includes camera software that allows management to monitor particular drivers’ on-road behavior. The forward-facing cameras detect and report frequent traffic offences such as tailgating and lane drifting to the management. PACIFYCA can help fleet managers in ensuring that their drivers adhere safe driving habits. A driving conduct report or a driver scorecard is used to assist in identifying the habits that need to be corrected.
VEHICLE SAFETY
A well-maintained fleet has been shown to have an essential influence in safe driving, as well as enhancing overall fleet safety and reliability. Poorly maintained automobiles can put drivers, passengers, and other road users in risk. PAFIFYCA’s ability to trigger alerts and notifications on any potential malfunction, non-compliance with regulations, or reminders to stay ahead of normal wear and tear is unquestionably useful to a fleet manager.
ALERTS & NOTIFICATIONS
PACIFYCA may be configured to send real-time notifications of your choosing. Depending on your company’s needs and goals, you may get notifications concerning fuel use, mileage, the number of duties undertaken, the time it takes to carry out tasks, idling, safety warnings, and more. This saves fleet managers from having to call drivers frequently for information. Furthermore, the software can send notifications when a vehicle needs to be serviced or overhauled. Thus, maintenance deadlines are regularly met keeping the vehicles of the fleet functioning properly at all times.
IMPROVED VEHICLE LIFE & FUEL EFFICIENCY
PACIFYCA can track a vehicle’s entire lifecycle. The application of lifecycle best practices can assist in ensuring that each vehicle receives the appropriate maintenance or overhaul at the right time. Tracking devices installed in vehicles is used to transfer telematics data for a more comprehensive picture of vehicle performance and operational characteristics. Using this data to optimize your maintenance operations can result in reduced truck downtime and an overall increase in fleet utilization.
Fuel expenses account for roughly 20% of a fleet’s operational costs, therefore controlling fuel use will have a significant impact on costs and profitability. Reduced speeding and aggressive driving practices will lower fuel usage significantly. Eliminating idling and using more efficient routes will also aid efficiency. However, in the long term, properly maintaining fleet vehicles will make the most effect. Keeping the air, fuel, and oil filters clean, as well as the tires in excellent shape and properly inflated, and the brake system well maintained, will make a significant difference in fuel efficiency and safety. Fast acceleration, hard turning, forceful braking, speeding, and idling are all examples of trip information provided by PACIFYCA. As a result, this sort of data assists in determining what needs to be handled and how it should be addressed on two levels: driving behavior and vehicle maintenance.
A fleet manager may be confronted with a situation where drivers are billing gasoline and utilizing it for personal gain at some point; this is known as fuel fraud. Regrettably, it’s a typical practice in many businesses. Mileage data and fuel consumption management reports from PACIFYCA assist in determining the quantity of gasoline that should be utilized rather than what was bought. That should be sufficient to assist decrease or eliminate the amount of fuel fraud in the fleet.
ANALYTICS & REPORTS
PACIFYCA provides a wide range of useful insights and data for fleet management operations on a daily basis. Additionally, automatic, customized reports may be made available to employees at all levels of the organization, highlighting the data and analytics they require to optimize their workflows and help the company flourish. PACIFYCA offers a variety of automated reports, including but not limited to:
- Reports on shifts and working hours – per shift or per driver
- Reports on safe driving – per driver
- Reports on fuel use – per vehicle
- Reports on maintenance logs – per vehicle
- Vehicle Diagnostic Report – per vehicle
- Return on Investment – per vehicle
- Vehicle Availability Record
- Driver Scorecard
- Trip Log – per vehicle
- Tax & Insurance Reports
IMPROVED CUSTOMER SATISFACTION
Customers can be informed of wait periods as well as receive real-time information on the status and position of their driver. Furthermore, PACIFYCA can help decrease transit time, sparing clients from having to wait for lengthy periods of time for drivers or goods to arrive. The software might potentially be coupled with point-of-sale systems, allowing drivers to provide a more customized experience for their customers.
REDUCED COST OF MAINTENANCE & LABOUR
Preventative maintenance not only improves the life of a vehicle, but it is also an effective technique for lowering maintenance expenditures. The only method to protect fleet assets from malfunctioning or breaking down is to perform routine maintenance according to the manufacturer’s standards. PACIFYCA with its comprehensive insights and notifications can help timely upkeep of the fleet, thus keeping the cost of fleet maintenance in control.
PACIFYCA’s suite of automated and tailored reports, driver scorecards, diagnostic warnings and notifications, along with mileage monitoring (coupled with scheduled maintenance) can assist fleet managers dramatically decrease labour costs by eliminating waste and refining standard operating procedures for performance.
CONCLUSION
ATC Online’s PACIFYCA Fleet Management Solution is a robust software product that offers substantial value to your fleet operations. It optimizes your operations by automating all your routine business processes and gathering fleet data in a single centralized platform for your whole team, and it will become an essential component of your day-to-day operations. We hope you would think about the significant benefits highlighted in this article, as you evaluate your own fleet management and software requirements.
We not only provide end-to-end software consultation and development, but we also ensure the highest level of client specific customization and a successful on-site implementation. For more information, please visit us at: www.atconline.biz